Moderation Techniques for Efficient Meetings (2 days)
Dates and schedule
11 and 18 February,
09:00-17:30
Who should come?
PhD students at all stages who want to learn how to moderate meetings efficiently and are planning to moderate a meeting in the near future.
In the week between the two workshop days you should ideally test in a real meeting what you have learnt already. Could be in a meeting at your chair, with colleagues of your project, with your sports group etc.
Content
For many, the word "moderation" brings to mind television and radio entertainers. However, professional life is less about entertainment and more about constructive and results-oriented discussions. You can still learn a lot from good entertainers, however: the key is to evoke the participants' interest and stimulate focused and productive meetings.
As a Ph.D. student, you are involved in many types of meetings (project meeting, chair meetings etc.). Once you graduate, you are likely to have even more meetings than now.
If you are interested in taking on a leadership role for a project or a team, you should know how to moderate meetings well. In this workshop, you will learn techniques to run effective, efficient and productive meetings. You will practice key techniques and have space and time to discuss any questions that you might have.
The workshop will help you
- understand why a meeting needs moderation
- know about the competencies you should have as moderator
- know about your task
- articulate the goal of a meeting and remind participants of this if necessary
- summarize facts to bring all participants on the same page
- plan and control the trajectory of a meeting
- formulate the right questions
- apply visualization techniques throughout the various stages of a meeting
- motivate everyone to participate, keeping dominant speakers in check
- prevent excessive discussions on tangential topics
- manage conflicts – if necessary mediate between parties
- create an open and constructive atmosphere
- give, receive, and use feedback
- understand and apply moderation models and techniques
Teaching Methods
Trainer input; self-reflection; individual, partner, and group exercises in virtual breakout rooms; peer feedback; presentations by participants; group exchange and reflection. Highly interactive, using video and audio (zoom technology).
Registration
Please register with your full name. Only registered members of the Graduate School can sign up for our workshops. Registration is free and simple. To become a Graduate School member, please click here.
Number of participants:
Minimum 8 - Maximum 20 participants
Instructor
Dr. Matthias Mayer, www.mmsc.de